Calling a Public Meeting
Any of the following options can be used to call a public meeting.
1. Call an open meeting and invite all tenants.
2. Call FITRA who will be able to help you with advice on finding finances to hire the hall.
3. Find a like-minded group of friends and neighbours and invite them round for an informal chat to gather ideas.
4. Knock on doors to gauge opinion on the sort of response there would be towards setting up a tenants/residents association and what issues people want the association to tackle.
5. Send out leaflets, put up posters, set up a steering group, or issue a survey stating what you are concerned about and asking for opinions
Planning an Effective Meeting
For many people, meetings are part of everyday whether as part of their job or in a voluntary capacity. For staff, Councillors and tenant representatives there are meetings scheduled internally (steering groups, one on ones, committee meetings etc) as well as meetings with external agencies such as the police and community groups.
For any meeting to run smoothly, proper advance planning is essential if the meeting is to be a rewarding and constructive experience.
This part of the website is intended to assist you to make your meetings with tenants successful.
What is a Successful Meeting?
Generally speaking a successful meeting is one where everyone who attends get what they want at least in part. Planning and preparation are vital to the success or otherwise of any meeting.
Planning a Meeting
Firstly, be clear about why the meeting is being held, what it aims to accomplish and what other people may be expect from it. The meeting could have been called for any number of reasons such as:
1. To pass on or obtain information
2. To test ideas or reactions to ideas
3. To pool views and experiences on a particular subject
4,. To improve understanding of differing points of view
5. To agree decisions arrived at by a majority
5. To develop joint problem solving strategies
7. To build partnerships between groups / organisations
8. To build trust and morale among members / member groups
9. To review performance.
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